EVENT ADMINISTRATIVE ASSISTANT

To provide administrative and clerical support contributing to the successful planning and execution of festivals and events.

Duties and Responsibilities:

• Support activities for Event and Production management, paying close attention to quality control, financial and time constraints.
• Assist with the preparation of “Requests for Proposals” and “Request for Quotations”
• Finalize and communicate flight, hotel and ground transportation arrangements for all artists, travel parties
• Provide production support, working with all stakeholder agencies and ensuring all relevant documents are in place.
• Arrange work permits for artists and service providers as required.
• Prepare and distribute contracts for service providers and concessionaires
• Work with Coordinators to ensure that all public health and medical cards from concessionaires are up to date and readily available.
• Ensure that radio communication for all necessary groups is in place.

Minimum Requirements

• Diploma or equivalent in Business, Events Management, hospitality management, or related field
• Three (3) years’ work experience in a similar role
• Knowledge of principles and techniques employed in effective office administration and management.
• Proficient in Microsoft Office Suite and Computer literate
• Valid drivers’ license endorsed for goods vehicle an asset